DIGITAL ARCHIVES

Johann Zoffany
Tribuna of the Uffizi, 1772 - 1777 (detail)
Oil on canvas
123,5 × 155 cm
Royal Collection Trust

Being able to easily manage one's own data is a fundamental value.

Storing information and materials is not enough: it must be possible to access them in a timely manner when needed, to edit and supplement them, to carry out researches and comparisons, to produce and print lists and reports, and to export this data in order to be able to share it with other employees and on different systems.

In order to meet these requirements, we create customised filing and management systems for databases, images and documents that take into account the variety of consistencies, types and, consequently, needs that each situation presents.

The management applications we develop, also in client-server mode, are based on the Claris FileMaker Pro system and offer many advantages:

Simplicity and flexibility

  • extreme simplicity in compiling, searching and editing data;
  • high level of flexibility and customisation of the structure to adapt to every request;
  • integrated system for managing images and documents;
  • ability to evolve over time: you can always expand your database with new modules, sections and tables at a later date without having to enter your data again.

Accessibility and security

  • wide choice of different solutions for accessing the database, both offline and online, including the possibility of accessing and working on your archive from several different locations and by several people at the same time (client-server solution), in both Windows and iOS environments;
  • maximum security and information protection guarantees, thanks to data protection systems, user accounts with diversified access and regular backups.

Publishing and sharing

  • possibility to set up and use print formats and functions for every need: documents, analytical sheets, lists, labels, etc.
  • possibility to integrate barcode and QR code scanning
  • readiness to publish and share your database data also on specially designed websites and mobile applications.

The development steps

  1. Study and design of the proposed case
  2. Analysis of materials already digitalised and to be digitalised
  3. Definition of the logical structure of the application and the required functionalities
  4. Development of the solution: creating tables and relations, setting display and compilation formats, programming scripts
  5. Testing and verification of data and functionality
  6. Training for correct database compilation
  7. Choice of hosting mode (remote or local) and release of the complete application

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